Assistant Secretary

Role: Assistant Secretary

Job Type: Full time, Permanent

Salary: Starting salary is £24,000 per annum

Location: Southampton

Hours: 09:00 – 17:00 with an hour for lunch, 5 hours per week (working 3 days in the office and 2 days from home)

An exciting opportunity has arisen to join a dynamic and forward-thinking law firm as a Assistant Secretary. In this role you will provide admin and secretarial support to the Senior Paralegals and Trade Mark Attorneys in the Trade Mark team.

Securing this job will give the successful candidate an opportunity to demonstrate their previously acquired skills in administration and accuracy, and to progress and grow their career within a legal environment.

Duties for the Assistant Secretary:

• Assisting paralegals with administrative tasks including the filing and acknowledgment of emails.

• Providing secretarial support including preparing specification amendments (electronically in Microsoft Word or manual amendments from paper copies), generating standard letters and invoices.

• Creating, running and amending standard and ad hoc reports in excel.

• Uploading documents to in-house and client specific systems.

• Under supervision, helping with daily and weekly reminders, allocating them to the correct Patent Attorneys or Paralegals.

• Completing set tasks, remembering to amend according to client peculiarities and the specifics of the matter when necessary.

• Assisting paralegals to meet urgent internal and legal deadlines.

• Learning paralegal procedures and applying what has been learnt in order to deal with incoming paralegal work without supervision.

About you:·

• College or degree level education

• Previous administrative experience

• Excellent written and verbal communication skills

• Organised and able to follow processes and procedures

• High levels of accuracy and attention to detail

If you are interested in the Assistant Secretary position, please send us your CV by applying now.